1999

PRESIDENT: Jeff Shackelford

VICE PRESIDENT: Rick Peacock

SECRETARY: Beverlee Rutherford

TREASURER: Mike Spaid

REGISTRAR: Sheila Frye

BOARD OF DIRECTORS POLICY #99-2

ISSUED: 11/17/99

EFFECTIVE: 11/17/99

SUBJECT: TEAM MANAGEMENT

I. STATEMENT OF POLICY

In the event that the funding required for a team is greater than that provided within the Program Commissioner’s proposed budget, the establishment of a separate team checking account is allowed if the following conditions are met:

A Team Manager is selected by the Team in coordination with the Program Commissioner prior to the beginning of the playing season. This person shall give bond to the Council in the amount set by the Board and paid for by the Council.

The Team Manager shall submit a proposed budget to the Program Commisioner prior to the collection of any funds. Any and all fundraising conducted by the team must be conducted in accordance with Article X, Section 7 (a) of the bylaws.

Team checking accounts must be opened in the name of the team; they shall not be in the name of the team manager nor any other individual. The team funds may not be commingled with funds of any other type. Team checking accounts must have two allowable signers (not concurrently). New commissioners will have the right to review the need for individual checking accounts and allow those accounts to continue as he/she deems necessary. Changes to the team manager or second signer will require a new signature card be submitted at the appropriate bank within 30 days; the CAC treasurer should be notified of such changes within a similar time period.

The Team Manager shall copy and provide a copy of the monthly bank statement to each member of the team, the sport commissioner, and to the CAC Treasurer who shall keep a file on each team which maintains a separate team account.

In addition, the CAC Board of Directors recognizes that individual teams may wish to "employ" team trainers or others as allowed by the Board with expertise which surpasses that which can be obtained through the use of volunteer "head coaches". In these cases, the following should be remembered:

1. Neither this policy nor any policy of the Crofton Athletic Council shall be considered to supersede or remove the responsibility of the Team Manager to conduct all business in accordance with the U.S. Tax Code which requires that 1099's be filed with the IRS when an individual is paid $600 or more. Such forms must be completed by the team manager by the end of the tax year with copies supplied to both the Sport Commissioner and the CAC Treasurer.

II. DISTRIBUTION

1. Distribution to all Crofton Athletic Council Board Members, Commissioners and Coaches.

2. Publication periodically in the Crofton Athletic Council newsletter.

3 Publication on the Crofton Athletic Council Web site.

BY VOTE OF THE BOARD OF DIRECTORS Signed:

Jeff Shackelford, CAC President